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Research Grants Officer, Office of Research Services

Job ID: 23482

Updated: July 22, 2021

Location: Main Campus

We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta. The City of Calgary is also home to Métis Nation of Alberta, Region III.

Position Overview

The Office of Research Services invites applications for a Research Grants Officer. This Full-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.

The Research Services Office (RSO) works with the University of Calgary's research community to advance the research enterprise. RSO aims to increase sponsored research revenue, reduce financial, reputational and market risk and manage compliance for the university. Within RSO, the Grants and Awards Division external grants team focuses on assisting and advising researchers applying for funding from Tri-Council Agencies (NSERC, SSHRC and CIHR), other government sources (provincial, federal, and international) and non-profit organizations. With a mandate to provide timely, effective pre-award services, RSO is accountable to the Vice-President (Research) and operates in a complex and competitive environment serving researchers, faculties, University leadership, and funders.
The Research Grants Officer (RGO) is responsible for administering a wide range of complex granting programs with a high volume of work, peaking annually in the Fall.  The position is driven by constant, multiple and simultaneous deadlines, continuous change and shifting priorities.  The work environment is fast-paced, service-oriented and highly computerized.

As a member of the Grants and Awards Division in RSO, this position reports to the Manager, External Grants.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Advises faculty members on appropriate research funding opportunities through a variety of mechanisms as appropriate (e.g. funding calls, website, information sessions)
  • Educates researchers with regard to timelines and procedures related to the grant submission process
  • Provides the administrative review of external grant applications to ensure compliance with granting agency and University requirements
  • Interprets and implements University and sponsor policies, procedures and guidelines
  • Keeps up to date on funding opportunities in what continues to be a rapidly expanding and complex array of programs
  • Ensures our research community is kept informed, in a timely manner, of emerging opportunities, program changes, and deadline information
  • Advises researchers on the development of competitive research proposals by coordinating workshops on competitive proposal writing, university and sponsor guidelines, and details of specific grants opportunities
  • Maintains and develops content for the Grants and Awards section of the website, and other communication materials, as appropriate
  • At award stage, prepares package of information for Research Accounting to initiate project set-up , including collection of all required certifications and approvals
  • Manages intake of sub-grants from other institutions for projects falling in the RGO portfolio
  • Liaises with legal units as needed to facilitate the legal review of any agreements associated with awarded grants
  • Liaises with the ethics unit on any questions relating to certification requirements and compliance

Qualifications / Requirements:

  • A University degree is required.
  • Solid knowledge of University policies relating to research is required, along with understanding of federal and provincial policies governing the administration of grants at educational institutions.
  • High level of flexibility and ability to adapt to changing workloads and priorities required.
  • Ability to provide accurate information professionally, courteously and in a timely manner, respecting appropriate confidentialities, is required.
  • Must be a fast learner, able to work independently with appropriate instruction and minimal supervision.
  • Good knowledge of Microsoft applications (Word, Excel, Outlook and PowerPoint) is required.
  • Excellent written and verbal communication skills, strong time management, organizational and interpersonal skills are required.
  • Sound decision-making capabilities required
  • Previous experience working within a post-secondary institution, funding agency or similar organization is preferred.
  • Several years of demonstrated experience in a research environment, preferably at a major university, and in administrative procedures and computer applications would be considered a strong asset.
  • Ability to organize and lead effective workshops and information sessions would be considered a strong asset

Application Deadline:  August 5, 2021

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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