Capital Renewal Program Specialist, Capital Renewal

Position Overview

The Department of Capital Renewal is currently seeking a Full-time Regular Capital Renewal Program Specialist.

The Capital Renewal (CR) Department is responsible for utilizing the annual funds allocated to the University of Calgary to assist with the cost of repairs, upgrades, maintenance and replacement of building systems and major building components, as well as the cost of minor functional renovations and upgrading projects required to meet program delivery needs.

As the Capital Renewal Program Specialist, a strong knowledge of building construction and building systems is required.  The Capital Renewal Program Specialist will work closely with Facilities Management and the Technical Services Branch of Alberta Infrastructure to plan and coordinate the annual facility condition assessments; ensuring a quality outcome and an accurate picture of the overall facility condition.  The Capital Renewal Program Specialist will also be responsible for updating, maintaining and reporting on the information contained within the capital renewal database.

The Capital Renewal Program Specialist will also be required to field verify and liaise with various stakeholders to validate building system and database information.  The Capital Renewal Program Specialist will also assist the Manager, Capital Renewal with the ongoing development of capital renewal priorities and plans, reports and other duties as required.
 
The Capital Renewal Program Specialist position reports to the Program Manager, Capital Renewal and works under minimal supervision.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Solely responsible for the ongoing maintenance and upkeep of the information contained within the VFA capital renewal database.  CR Program Specialist will be required to utilize their extensive professional knowledge of building construction and building systems to collect and maintain the building and system related information recorded within the database.  The collected information is necessary to help us understand and report on the overall condition of our facilities, and is critical when requesting provincial funding for the ongoing maintenance and renewal of our facilities.
• Required to liaise with various departments and work units to collect information for the purpose of database maintenance and capital renewal plan development.  CR Program Specialist will need to draw on their professional knowledge and experience to liaise with diverse groups, with specialized expertise; to collect, verify and update the VFA database.  Data that is collected will be directly used in the development of multi-year capital renewal plans that will support annual provincial funding requests.
• Solely responsible to generate regular deferred maintenance and database reports.  Data collected by the CR Program Specialist and recorded within the VFA database, is regularly reported internally to the Board of Governors, Senior Leadership and the Government of Alberta.  Reports are used to accurately reflect the overall condition (facility condition index) of our facilities and quantify their deferred maintenance liability.
• Solely responsible to organize and lead internal stakeholders and external consultants during the facility condition evaluation process CR Program Specialist will be the key point of contact and will coordinate annual facility condition assessments with the Government of Alberta, internal subject matter experts, external consultants, facility managers and occupants to ensure the timely execution of site visits and overall data collection.  Upon completion, CR Program Manager is responsible to facilitate an internal review of the draft facility condition assessment reports by all stakeholders, ensuring the overall accuracy of the report and the data collected.
• CR Program Specialist will be required to utilize their extensive professional knowledge of building construction and building systems to assist in the ongoing development and maintenance of capital renewal priorities and plans
• Required to respond to inquiries relating to the capital renewal program in the absence of the Manager, Capital Renewal
• Required to interact and collaborate professionally with internal and external stakeholders.
• Required to manage complex issues using judgment in a professional and courteous manner
• Required to manage own time effectively to accomplish tasks within regular work schedule.
• Required to complete other duties related to the role as assigned by the supervisor
• Ensures that workspace, equipment, and systems supplied by the University are used for the purposes supplied and are maintained in good order.

Qualifications / Requirements:

• Post- secondary education or certification in the area of environmental science, architecture, engineering or science discipline.  Trade certification with relevant experience will also be considered.
• 8-10 years of experience in a related field including worksite construction process, construction drawings/ documents, software, use of databases.
• Ability to produce reports and documents either from draft material provided by others or by research and self-composition.
• Training in office skills and administration and a minimum of 3-5 years of experience in a busy office environment is required.
• Attention to detail and the ability to analyze information and data are necessary.
• Problem solving and conflict resolution skills.
• Exceptional interpersonal and organizational skills are required.
• Must have a proven ability to communicate well both in writing and verbally.
• Experience leading stakeholder groups and consultants during evaluation and planning exercises would be desirable
• Knowledge of university culture, operating, reporting systems and procedures would be desirable, but not required.
• A valid Class 5 Alberta Driver's License is required.

Application Deadline:  December 5, 2021

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase III.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. 

COVIDSafe Campus Strategy

Currently, the COVIDSafe Campus Strategy requires that all university employees complete an online attestation of their vaccination status. New hires must be compliant with the COVIDSafe Campus Strategy prior to commencing in their new position. All employees must upload their proof of vaccination status through the Thrive Health Portal (https://www.ucalgary.ca/risk/emergency-management/covid-19-response/covidsafe-campus) to be released from rapid testing.

Please note that effective January 1, 2022, the University of Calgary will be requiring that all faculty and staff be fully vaccinated against COVID-19. Candidates who are offered a position will be required to upload proof of vaccination prior to their start date through the Thrive Health Portal.  Alternatively, if you are unable to be vaccinated based on a protected ground you may submit a request for accommodation through Staff Wellness along with any supporting documentation.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.