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Project Archivist in Archives and Special Collections, Libraries and Cultural Resources

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Job ID: 7592

Updated: March 25, 2015

Location: Main Campus

Position Description

Libraries and Cultural Resources invites applications for the position of Project Archivist in Archives and Special Collections.  This is a limited term academic position for the period of February 1, 2015 to February 29, 2016. 

Archives and Special Collections is comprised of Special Collections, the Canadian Architectural Archives and the University of Calgary Archives. The unit supports teaching and research by acquiring, preserving and making available for use archival records and other special collections.  It also creates tools and procedures to assist internal and external researchers and the broader public in their use of archival records and special collections. 


  • This position provides archival expertise in the acquisition, preservation, and arrangement and description of archival fonds. The project archivist contributes to the work and success of the unit by undertaking a key role in arrangement and description projects, one or more of which may be related to collections being prepared for certification as Canadian cultural property.
  • Reporting to the Head, Archives and Special Collections, the archivist acquires, appraises, and processes archival collections in all formats; creates and edits finding aids; and ensures efficient, effective, and appropriate processing of the collections based on archival policies and procedures.
  • The archivist provides effective reference services and research support for the holdings of Archives and Special Collections and engages in other professional activities of the unit as required.
  • The successful candidate will work closely with other members of the Archives and Special Collections team and have the ability to interact effectively with Libraries and Cultural Resources staff, the campus community and members of the public; to work both independently and collaboratively in a rapidly changing team-based environment; and to communicate effectively both verbally and in writing.
  • The successful candidate must be comfortable working in a storage area and able to lift boxes of archival material weighing up to 40 pounds. There is a high volume of work, complex problem-solving and moderate stress with periods of high stress due to internal and external project deadlines. 
  • As this is an academic staff position, participation in scholarly research, teaching, and service is expected.
  • This appointment carries with it no commitment respecting continuation beyond February 29, 2016.

Required Qualifications:

  • Master's degree from an accredited program in archival, library or information science
  • Minimum of two years' experience in a library or archival setting
  • Excellent interpersonal and teamwork skills
  • Excellent organizational and analytical skills
  • Project management experience
  • Demonstrated knowledge of archival theory and best practices to perform archival functions such as accessioning, processing, description, and preservation

Preferred Qualifications:

  • Master’s degree in archival studies (MAS) is an asset
  • Experience working in an archives program with knowledge of current trends, tools and best practices
  • Experience in processing archival collections
  • Experience working with archival collections in textual and non-textual formats; for example, letters, business records, photographs, audio recordings, video recordings, and digital files
  • Awareness of Canadian Cultural Property Export Review Board certification 
  • Demonstrated fluency with relevant standards for archival description
  • Experience with archival management systems, such as AtoM, and integrated library systems.

Salary and Benefits:

Commensurate with qualifications and experience, at the rank of Assistant Archivist or Associate Archivist.

For salary and benefits information, please refer to:

Application Procedure:

Please submit a letter of application addressing background and experience relevant to the position, a current curriculum vitae, and the names, addresses, telephone numbers and email addresses of three professional references to:

Shannon MacGillivray
Advisor, Human Resources
Libraries and Cultural Resources
University of Calgary
2500 University Drive NW
Calgary, AB, T2N 1N4

or by email to

Consideration of applications will begin after January 15, 2015 and will continue until the position is filled.

The University of Calgary respects, appreciates and encourages diversity. All qualified candidates are encouraged to apply; however, Canadians and Permanent Residents will be given priority.  In this connection, at the time of your application, please answer the following questions: Are you legally entitled to work in Canada (Yes/No) and are you a Canadian citizen or a permanent resident of Canada? (Yes/No)

Additional Information

About the University of Calgary
The University of Calgary is a leading Canadian university located in the nation's most enterprising city. The university has a clear strategic direction to become one of Canada's top five research universities by 2016, where innovative teaching and groundbreaking research go hand in hand, and where we fully engage the communities we both serve and lead. The strategy is called Eyes High, inspired by our Gaelic motto, which translates to 'I will lift up my eyes'.
To succeed as one of Canada's top universities, where new ideas are created, tested and applied through first-class teaching and research, the University of Calgary needs more of the best minds in our classrooms and labs. We're increasing our scholarly capacity by investing in people who want to change the world, bringing the best and brightest to Calgary to form a global intellectual hub and achieve advances that matter to everyone.
To view a listing of all available academic opportunities and to find out more about what the University of Calgary has to offer, please visit our Academic Careers website
About Calgary, Alberta
Named a cultural capital of Canada and one of the best places to live in the world, Calgary is a city of leaders - in business, community, philanthropy and volunteerism. Calgarians benefit from the strongest economy in the nation and enjoy more days of sunshine per year than any other major Canadian city. Calgary is less than an hour's drive from the majestic Rocky Mountains and boasts the most extensive urban pathway and bikeway network in North America. 


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