Internship Program Coordinator, Undergraduate Science Centre, Faculty of Science

Position Overview

The Undergraduate Science Centre in the Faculty of Science is currently seeking a Full-time Regular Internship Program Coordinator.

The Faculty of Science has been catalyzing change and inspiring discovery, creativity, and innovation for over 50 years. Our strategic direction integrates current and emerging strengths with areas targeted for future growth and investment. Our strategic priorities, goals, and values guide our mission to advance research, scholarship, and innovation, create authentic learning experiences, and inspire careers of the future. We fuel transformational change, and build a strong community through teaching, learning, research, scholarship, and collaborative partnerships. We do this work to generate curiosity-drive discovery and contribute solutions to society's grand challenges.

For more information, visit science.ucalgary.ca.

We thrive in the dynamic context of the University of Calgary, one of Canada's most youthful and innovative universities. We are a bold and ambitious research university, grounded in innovative learning and teaching, fully engaged in Calgary's entrepreneurial spirit.

 

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Support undergraduate students and all employers participating in work integrated learning experiences in the Faculty of Science
• Serve as a back up and support the graduate work integrated learning program during peak times
• Works collaboratively with undergraduate and graduate Science Internship Coordinators to establish faculty wide work integrated learning processes and procedures
• Gather feedback from participating students and employers to ensure needs are met.
• Mediate and resolve any student-employer conflicts and refers to appropriate resources as required.
• Review, approve, and monitor job postings for their suitability for work term placements.
• Intervene as appropriate to ensure that development opportunities are noticed by students.
• Authorize independently found positions for participation in the various programs.
• Guide employers through student application and hiring processes
• Works collaboratively with undergraduate and graduate Science Internship Coordinators  to develop timelines and schedules for program processes such as workshops, meetings, events, etc.
• Facilitate pre-employment workshops, including the development of materials and alternate delivery methods. 

Qualifications / Requirements:

• Undergraduate degree (or equivalent) required.
• Minimum 5 years of experience within student affairs or program advising required.
• Experience working in a large, dynamic team with proven personal effectiveness and productivity is required.
• Demonstrated understanding of career-related issues, experiential or work-integrated learning, knowledge of industry job market and associated trends in order to target industries and clients is required
• Excellent interpersonal and communications skills required.
• Proven organizational skills, multitasking and high attention to detail required.
• Ability to think critically and creatively under pressure while exercising good judgement and discretion required.
• Demonstrated ability to be resourceful, creative, innovative, and flexible required.
• The ability to work independently to tight timelines, maintain confidentiality and deal effectively with overlapping and changing deadlines is required.
• Advanced Computer skills including MS Office Suite (including Word, Outlook, PowerPoint, and Excel) required.
• Experience with the Orbis platform is an asset.
• In-depth knowledge of academic calendar with experience in undergraduate programs, including the ability to interpret policies, procedures and regulations would be an asset.
• Knowledge of university policies and procedures associated with the portfolio supported is an asset.
• Knowledge of Canadian labour laws is an asset.
• Ability to build relationships to accomplish goals with diverse groups within and outside of the Faculty of Science is essential.

Application Deadline:  December 3, 2021

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase III.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. 

COVIDSafe Campus Strategy

The University has implemented a new Vaccination Directive that requires all faculty and staff to be fully vaccinated against COVID-19 by January 1, 2022. You will be required to upload proof of vaccination prior to commencing your duties. Please review the COVIDSafe Campus website for further information and access to additional resources.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.