Research Coordinator, Department of Medicine, Cumming School of Medicine

Position Overview

The Department of Medicine in the Cumming School of Medicine invites applications for a Research Coordinator. This Part-time Fixed Term position is for approximately 6 months (based on length of grant funding), with the possibility of extension.

The Research Coordinator (RC) reports to the Clinical Research Manager, Calgary Liver Unit. This is a dynamic position that works within the framework of the University and the Cumming School of Medicine Policies and Procedures, as well as within the Hepatology specific Clinical Research Standard Operating Procedures (SOPs). The research coordinator is a health care professional who functions as an administrator, coordinator, consultant, educator, and researcher in the organization of investigator initiated and pharmaceutical sponsored clinical trials as well as the University of Calgary Liver Unit Health Information and Biorepository (UCLU HIB). The Liver Unit Clinical Trials group is very active with numerous ongoing clinical trials; workloads will vary and may be stressful.

The successful candidate is required to work a minimum of 14 hours a week up to 35 hours if necessary, and the days worked may vary in length and can also include weekend hours and travel.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Patient Management
  • Reviews referrals and medical histories. Determines eligibility and suitability for protocol based on presenting and interview assessment information. In consultation with the Principal Investigator and clinical care team, the RC also determines where to forward the referral should the patient not be suitable.
  • Follows GCP, ICH guidelines and Hepatology clinic SOPs during the informed consent process.
  • Completes screening utilizing appropriate tools and clinic pathway/thresholds; utilizes an advanced knowledge and skill in history and physical assessment.
  • Responsible for patient contact and scheduling, as well as room and procedure bookings
  • When eligibility is confirmed:
    • Assess the needs of the patient to promote consistency and quality of care
    • Determine a plan of care based on the assessment and protocol compliance
    • Prepares the patient physically and emotionally for protocol participation requirements, assess need for referrals to an interdisciplinary care team
    • Implement protocol required activities ensuring excellence in delivery of the research process
• Administration 
  • Have an extensive knowledge of ongoing research projects
  • Prepare subject research charts including source documentation of patient files; certified copies of the original and medical histories
  • Maintaining accurate and detailed records of patient files to ensure they fit all criteria to be enrolled in specific clinical trials
  • Ensure data entry is accurate and precise and is entered in a timely manner according to research protocols
  • Aide in the preparation and submission of regulatory documentation
  • Aide in ethics submissions, revisions, and annual approvals process
  • Amend study protocols and consents as required
  • Prepare reportable event submissions
  • Responsible for room and procedure bookings
• Monitoring Support
  • Manage all aspects of sponsor monitoring visits:
    • Scheduling and room bookings
    • Preparing and filing study documentation prior to visit
    • Ensuring the monitor has everything required for the visit
    • Constant communication with monitor and coordinator to ensure an effective visit
  • Obtaining proper documentation before during and after visit, as required
  • Communicate with sponsor and affiliates regarding study progress
  • Facilitate regulatory document completion and updates as necessary
• Communication/Relationships:
  • Provides research related information to support staff ensuring high quality care is delivered by the team of providers
  • Maintain ongoing communication with the collaborative team.
  • Good relationships are developed and maintained with various stakeholders.
  • Takes a leadership role in maintaining various research projects by communicating with allied health professionals and staff, ensuring that protocols are followed
  • Good relationships are developed and maintained with University of Calgary and Alberta Health Services staff within the liver unit and GI clinic

Qualifications / Requirements:

• Undergraduate degree in life sciences, or equivalent required. Background in nursing or health/medical sciences an asset
• 3-5 years of related research experience; at least two years experience in a clinical research position using clinical research methodologies preferred
• Certified Clinical Research Professional (CCRP) designation from the Society of Clinical Research Professionals (SoCRA) a definite asset.
• Experience in Hepatology considered an asset
• Experience in a health care setting an asset
• Strong working knowledge of Microsoft Office applications (Outlook, Word, Excel, Access & Powerpoint)
• Strong attention to detail required
• Current First Aid/CPR an asset
• Biohazard certification an asset
• WHIMIS certification an asset
• Certification in IATA, knowledge of the transportation of Dangerous Goods an asset
• Phlebotomy training, or willingness to train an asset
• Knowledge of internal review boards, sponsor operations and legal obligations for research projects as well as the International Conference on Harmonization (ICH), Declaration of Helsinki guidelines and the Tri-council Policy Statement an asset
• Basic statistical knowledge an asset
• Demonstrated technical dexterity, knowledge, organizational, interpersonal, administrative skills and skills working with computer technology - required
• Demonstrated ability to function independently and within a team environment - required
• Strong leadership, communication and decision making skills - required
• Demonstrated superior physical and emotional assessment skills - required
• Continue Hepatology/Nursing education by attending yearly Hepatology courses,conferences, seminars and presentations offered (can be evening and weekend)

Application Deadline:  February 18, 2022

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine.

COVIDSafe Campus Strategy

The University has implemented a new Vaccination Directive that requires all faculty and staff to be fully vaccinated against COVID-19 by January 1, 2022. You will be required to upload proof of vaccination prior to commencing your duties. Please review the COVIDSafe Campus website for further information and access to additional resources.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.