Operations Coordinator - Spy Hill, Dean's Office, Faculty of Veterinary Medicine

Position Overview

The Dean's Office in the Faculty of Veterinary Medicine is currently seeking a Full-time Regular Operations Coordinator - Spy Hill (SHC).

Reports to the Manager, Vet Med Spyhill Operations. This front facing position serves as our lead/primary contact for Spy Hill Campus operations and administrative support for teaching related activities at Spy Hill.

This position is key to smooth day-to-day campus operations.  The successful candidate will be responsible for all general inquiries during business hours.  

This position works 35 hours a week, Monday to Friday, but on occasion, there may be the need to work outside of regular hours with compensation according to the AUPE collective agreement.  The hours of this position are typically 8:30 a.m. to 4:30 p.m. but changes to these hours may be required based on operational needs.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Operations - Clinical Skills Building:
  • All operational support for UCVMs Clinical Skills building, with support from the Manager Vet Med Spy hill
  • Investigate, report, trouble shoot and coordinate the repair of buildings and equipment (including but not limited to building envelopes, teaching and office equipment) at the Spy Hill Campus
  • Collaborate with room booking and communication teams to maintain building schedules for labs, classrooms, and meeting rooms (may include event setup, takedown, catering, parking, paying stipends/ honorariums and associated communications)
  • Lead reception for visitors to the clinical skills building
  • internal customers (students, faculty & staff)
  • external customers (contractors, couriers, & other)
• Course Support:
  • Assist with the organization, coordination and facilitation of summits, retreats, OSCEs and course related events (including bookings, event setup, takedown, catering, parking, paying stipends/ honorariums and associated communications)
• Other duties as assigned

Qualifications / Requirements:

• Diploma in Business Administration or related field is required; undergraduate degree in related field preferred
• 3-5 years of progressive experience in an administrative role
• Previous experience in an academic environment required
• Previous experience with PeopleSoft or e-procurement and financial software required
• 1 year of experience in event planning and execution - Proven ability to work independently while managing conflicting priorities and demands
• Proven ability to work in a team environment both as a leader and contributor
• Willingness and ability to acquire a knowledge and understanding of University and Faculty policies, procedures and systems as they pertain to the Department
• Demonstrated strong written and verbal communication skills and organization skills
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, Access, and PowerPoint), Adobe Acrobat, and Web maintenance experience required
• Ability to multi-task and meet deadlines as well as possessing attention to details and proofreading skills
• Experience working with confidential information - High degree of accuracy and attention to detail is essential

Application Deadline:  December 8, 2021

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Faculty of Veterinary Medicine visit Careers in the Faculty of Veterinary Medicine.

COVIDSafe Campus Strategy

The University has implemented a new Vaccination Directive that requires all faculty and staff to be fully vaccinated against COVID-19 by January 1, 2022. You will be required to upload proof of vaccination prior to commencing your duties. Please review the COVIDSafe Campus website for further information and access to additional resources.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.