Project Manager, Information Technologies

Position Overview

Information Technologies is currently seeking a Full-time Limited Term Project Manager (Specialist, IT Project Management) for approximately 6 months, with the possibility of extension up to one year.

This position reports to the Associate Director, Information Technologies Investment Office, and will lead technology projects within the Information Technology department and develop the necessary related project artifacts; schedule project deliverables, milestones, resource plans and budgets. The Project Manager will create strategies for risk mitigation as well as contingency planning. The incumbent will supervise a team of 2-5 IT staff and will be responsible for assembling and coordinating project team members including the assignment of individual responsibilities. Coordination with other business units and departments with the university may also be required.

This position involves the ability to manage multiple and often conflicting priorities, simultaneous deadlines, complex and confidential issues, and a fluid environment. The incumbent must work well under pressure and be able to communicate effectively with all levels of the institution and with external stakeholders. The individual works independently, with guidance in only the most complex situations.

While the role does not require shiftwork, it is expected that the incumbent will engage in evening, early morning or weekend activities as required from time to time in order to address project and service demands.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Guides and performs strategic analysis for the project; defines requirements
• Leads project efforts including completing project scoping and LOE (level of effort) assessments.
•  Ensure that assigned projects are completed on time, on budget and satisfy the requirements agreed with the customer.
• Organizes and manages all phases of the project to ensure on-time completion
• Prepares requests for proposals and conducts necessary meetings to facilitate selection of project services and products
• Plans and oversees the preparation and dissemination of project communications.
• Ensure projects are managed effectively, on time, on budget, and aligned with the departments or projects overall objectives.
• Responsible to maintain established programs & procedures.
• Tracks and reports on project budgets
• Services meet the continuously changing needs of the department and the University.
• Applies project management best practices to all IT projects.
• Manages the process of innovative change effectively.
• Remains on the forefront of emerging industry practices.
• Provides consulting and advice with respect to business process reengineering opportunities related to the projects.
• Provides consulting and advice with respect to organizational change management practices within the project environment.
• Provides consulting, guidance and advice with respect to technology solutions.
• Supports information technology strategies by researching and implementing technological solutions.
• Liaises with UCIT to support the Security and Architecture requirements necessary for project implementation.
• Ensure adherence to the ITIO Methodology and the specific Solution Delivery processes and standards.
• Ensure compliance with University standards, policies and procedures.
• Ensure that project decisions are formally documented as per ITIO Methodology and project deliverables are stored in the official project repository.
• Work on process improvement initiatives in the ITIO such as updates of our tools/templates, methodology updates etc
• Manages staff, assignment of duties, mentoring.

Qualifications / Requirements:

• A Bachelor's degree required, preferably in business administration, computer science, or management information systems is recommended ; a combination of progressive PM experience in conjunction with project management formalized training will be considered
• 8-10 years of progressive experience managing technology projects
• A Project Management Professional (PMP) designation from the Project Management Institute is desirable.
• Strong technical background in the field of information technology is an asset.
• Familiarity with IT standards such as ISO 27001, PCI, ITIL, Lean Six Sigma etc
• Advanced knowledge of a variety of software programs including the MS Office suite of products, Visio, SharePoint, MS Project etc.
• Exceptional communication, interpersonal, negotiation and organizational skills a must.
• Ability to lead and direct others along with having budget management abilities is critical.
• Strong problem solving and analytical skills, self-motivated, ability to work with minimal supervision
• Demonstrated ability to work with executive stakeholders as well as IT leads to accomplish projects.
• Demonstrated experience in successfully negotiating with people both directly and indirectly across all levels of an organization.
• Understanding of University of Calgary policies and procedures an asset.
• Ability to quickly understand the business issues and challenges of the Faculty.
• Business Analysis and/or Business Process background is considered an asset.
• Organizational Change Management experience is considered an asset.

Application Deadline:  December 10, 2021

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is classified in the Professional Career Band, Level III of the Management and Professional Staff Career Framework.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website.

COVIDSafe Campus Strategy

The University has implemented a new Vaccination Directive that requires all faculty and staff to be fully vaccinated against COVID-19 by January 1, 2022. You will be required to upload proof of vaccination prior to commencing your duties. Please review the COVIDSafe Campus website for further information and access to additional resources.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.