Research Administrative Assistant, Department of Medicine, Cumming School of Medicine

Position Overview

The Department of Medicine in the Cumming School of Medicine invites applications for a Research Administrative Assistant. This Full-time Fixed Term position is for approximately 11 months (based on length of grant funding), with the possibility of extension.

This position reports to the Principal Investigator of the IMAGINE Project and the Director, of the Inflammatory Bowel Disease Unit. The administrative research assistant will help with participates and assist the research coordinator with aspects of ongoing research, and the day-to-day tasks of maintaining and ongoing of recruitment of the participants. Main tasks will focus on daily calls, sample collection and distribution of collection kits, data entry under the IMAGINE study: Inflammation, Microbiome, and Alimentation: Gastro-Intestinal and Neuropsychiatric Effects: the IMAGINE-SPOR chronic disease network. Maintaining and submission of ethics.

Work hours must be flexible, Work hours may vary when required to reach changing deadlines, workloads and priorities in a dynamic research environment. 

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Maintain optimal data recording practices
• Flexibility and the ability to refocus to meet deadlines and cope with the dynamic nature of clinical research are key
•  Able to prioritize tasks to comply with research protocol needs
• Calling patients, sample collection and sample kit creation.
• Data entry
• Maintain patient confidentiality
• Assist a team of Investigators and other researchers by providing database support
• Filing
• Administrative duties including organizing and filing of confidential study records and computer technical support
• Maintain communication with other groups and participate in continuing education
• Maintain calendar for participants outlook calendar
• Screening calls and telephone communication for all appointments
• Other administrative duties as required

Qualifications / Requirements:

• High school diploma required.  Post-secondary education an asset
• Knowledge of University of Calgary system for ethics, procurement
• Redcap knowledge
• Demonstrated skills in database imputation
• Maintains Confidentiality of Patient Information and Medical Records
• Typing certification preferred
• Strong Computer Skills, Microsoft Office suite, SharePoint experience, email and internet programs.
• Strong and effective organizational, communication and interpersonal skills, verbally and written
• Ability to maintain accurate records
• Strong interpersonal skills
• Cooperative and Dependable
• Quick learner
• Ability to work independently and interdependently within a team concept
• Will be Required to Work Flexible Hours
• Willing to Learn New Skills that Allow Excellence in the Conduct of the Research

Application Deadline:  December 6, 2021

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase I.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine.

COVIDSafe Campus Strategy

The University has implemented a new Vaccination Directive that requires all faculty and staff to be fully vaccinated against COVID-19 by January 1, 2022. You will be required to upload proof of vaccination prior to commencing your duties. Please review the COVIDSafe Campus website for further information and access to additional resources.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.