Program Examination & Educational Events Coordinator, Alberta International Medical Graduate Program, Cumming School of Medicine

Position Overview

The Alberta International Medical Graduate Program (AIMG) in the Cumming School of Medicine invites applications for 2 Examiniation & Educational Events Coordinators. This Full-time Fixed Term position is for approximately 10 months (based on length of grant funding), with the possibility of extension.

The AIMG Program is a provincial program responsible for the identification and assessment of International Medical Graduates who are eligible to apply for designated Residency Training Programs at the University of Calgary and the University of Alberta. 

The AIMG Program Examination and Educational Events Coordinator plays an essential role in implementing administrative processes that support the mandate of the AIMG Program particularly with respect to coordination of national examinations conducted locally on behalf of the Medical Council of Canada, and local examinations as required, as well as the AIMG Program application cycle. 

This position reports to the Manager, AIMG Operations.  

Evenings and weekend work may be required, in addition to the regular work week.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Coordinate and participate in the delivery of all examinations, assessments and educational events
• Schedule, organize and book all facilities bookings and contracts
• Prepare and organize all event materials, communication and resources
• Liaise with external examination agencies including The Medical Council of Canada, Touchstone, to determine exam requirements, candidate eligibility and exam result process
• Maintain tracking, security and confidentiality of all examination and assessment materials
• Contact temporary staff, ensuring adequate administrative support for events and training of temporary staff
• Contact presenters/examiners/assessors ensuring adequate availability and expertise for events, arrange completion of all required paperwork and process
• Liaise with the Chief Examiner regarding training of examiners/assessors
• Liaise with Medical Skills Centre staff to determine need, and ensure sufficient and appropriate standardized patients are recruited and trained for exams
• Ensure invoices are completed and payments are made in a timely manner
• Liaise with the AIMG Medical Director, Program Directors and the Postgraduate Offices at the University of Alberta and University of Calgary for:
  • Clinical placements
  • Evaluations
  • Orientation
  • Curricular requirements
• Work with the AIMG Program Operations Manager and other AIMG Program staff to ensure accurate and timely submission of results, data and other information to all relevant external agencies
• Prepare data reports for the Operations Manager as required

Qualifications / Requirements:

• Bachelors degree in related field is required
• Previous work experience in medical education or equivalent university environment is required
• Experience coordinating high-stakes examinations and medical education events is required
• Excellent knowledge of educational institutions and Canadian postgraduate medical educational processes is required
• High proficiency with Microsoft Office applications (Word, Excel, Power Point) is required and proficiency in other technology platforms (D2L, Qualtrics, etc) is an asset
• Knowledge of and compliance with relevant University and Government privacy and confidentiality policies (FOIPP) is essential
• Awareness of issues facing International Medical Graduates is an asset
• Comfort in dealing with broad and diverse multicultural situations is preferred
• Excellent language, communication and presentation skills
• Excellent organizational skills with strong attention to detail
• Ability to work independently and set priorities in a complex, fast-paced and dynamic environment
• Flexibility to manage tight deadlines and changing circumstances

Application Deadline:  December 15, 2021

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase III.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine.

COVIDSafe Campus Strategy

The University has implemented a new Vaccination Directive that requires all faculty and staff to be fully vaccinated against COVID-19 by January 1, 2022. You will be required to upload proof of vaccination prior to commencing your duties. Please review the COVIDSafe Campus website for further information and access to additional resources.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.