Specialist, Project Manager - Project Management Office

Position Overview

The Project Management Office i s currently seeking a Full-time Regular Specialist, Project Manager .

The mandate of the Project Management Office (PMO) is to assume responsibility for the successful delivery for all capital projects on campus, inclusive of new construction, building renovation/refurbishment and/or upgrading of existing capital infrastructure. In fulfilling this work, the PMO collaborates extensively with the Project Sponsor, Campus Planning, Campus Engineering, Office of Campus Architect, Facilities Management, Office of Sustainability, Employee Health and Safety and Supply Chain Management to ensure that deliverables achieve the intended outcomes. Additionally, in fulfilling this mandate, the PMO assumes an active oversight and coordinating role in directing and monitoring the performance of contractors and design consultants. The intended objective is to ensure that all projects are delivered effectively, efficiently and meet the performance targets and objectives as set out in the Project Charter. The Project Manager will be responsible for managing multiple projects at one time, and will be responsible to manage numerous tasks and conflicting priorities which will require organization, prioritization and effective time management.

The Project Manager reports directly to the Director, Project Management Office, and is responsible and accountable for managing the delivery of all phases and facets of capital projects assigned to their team, including initiation, planning, execution, monitoring & controlling, and close out activities. The Project Manager will also provide professional advice and direction to the project team (consultants, contractors and stakeholders) with respect to project delivery techniques, standard operating procedures, constructability, and preparation of materials to ensure adherence to University requirements in concert with Project Management best practices.

The nature of the work necessitates that the Project Manager accomplish much of his/her work through the effective management of project teams involved with the planning, design, construction and commissioning of capital projects.

Overtime, including weekend and out-of-hours meetings & inspections may be required.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Act as the primary resource for solutions to challenges relating to assigned projects and various strategic initiatives. In addition, he/she will provide expertise and act as a technical resource for project teams.
• Ensure that assigned projects are completed on schedule, on budget, and to the specified performance criteria & specifications set out in the Project Charter, contracts, in-depth project plan and design documents.
• Coordinate the creation and assembly of all documentation which complies with the university's sanctioned Project Delivery Process, including but not limited to project charters, business cases, funding approvals, monthly/quarterly reports, cost monitoring reports and standard project management tools.
• Work with Supply Chain Management and Legal, the Project Manager actively participates in the engagement of consultants and general contractors/construction managers.
• Make independent decisions on work methods and procedures while identifying practical and economical solutions to the various challenges which may be encountered during the project implementation.
• Will be challenged to continue to develop and deploy project management best practices, methods, and processes.
• Ensure compliance with university standards, policies and procedures and ensures that work is completed in compliance with applicable building codes and other relevant legislation and regulation.
• Supervise and manages staff in multiple roles and phases of development including hiring, delegation of work, performance management and disciplinary action up to and including termination.
• Provide day to day supervision over the activities of the Project Coordinator assigned to him /her plus performs performance management.

The successful Project Manager must:

• be familiar with the University of Calgary "Statement on Principles of Conduct" and conduct themselves according to these Principles in all situations when acting on behalf of the University of Calgary.
• follow University Employee Health and Safety policies, procedures and provincial regulations as required, ensuring personal, public and co-worker safety when completing tasks or engaging in potentially hazardous situations.
• be familiar with the PMO's Project Delivery Manual and must adhere to the guidelines and processes described therein.
• actively participate in own training and development in coordination with the department and be willing to learn and adapt to change.
• ensure regular work attendance and timely reporting for duty.
• manage own time effectively to accomplish tasks with minimum of overtime.

Qualifications / Requirements:

• A degree in engineering, architecture, business or other discipline which emphasizes planning and organizational skills; alternatively a certificate or diploma from a post-secondary institution with a focus on project management, construction or a design related discipline.
• Minimum of 5 years of progressive project management experience involving large, complex facility projects.
• PMP designation from the Project Management Institute or a commitment to obtain a PMP designation within one year.
• Excellent verbal and written communication, planning and organizational skills.
• Capable of multitasking and able to respond well to rapidly changing needs and priorities.
• Adept at preparing and managing budgets; possess a mathematical aptitude.
• Familiar with, and able to, understand construction drawings and documents.
• Experienced with the tender and bid process, progress claims, release of holdbacks and have knowledge of the current Builders Lien Act and Alberta Building Code.
• Familiar with the construction process, CCDC/CCA & RAIC forms of agreement; as well as construction and professional consultant reimbursement methodologies.
• Experienced in analyzing information and data, formulating and documenting project work plans, and work break out structures.
• Competent in the use of computerized project management systems including, but not limited to, Archibus PM module, Microsoft Projects and other project management software.
• Ability to lead and supervise others and work well in a team environment.
• Developed skills in problem solving and conflict resolution.
• Superior flexibility and ability to respond well to rapidly changing needs and priorities.
• Ability to maintain good judgment under pressure with attention to detail.
• Strong interpersonal, written and verbal skills along with the ability to establish and maintain relationships with potentially difficult and demanding project stakeholders.
• Strong planning and organizational skills.
• Ability to multitask and efficiently allocate time among multiple assigned projects.
• Ability to prepare and maintain comprehensive project documentation for each assigned project, including but not limited to budgets, forecasts & cost control, meeting minutes & agendas, change management, schedules, reports, submittals, etc.
• Valid Class 5 Alberta Driver License.

Application Deadline: January 9, 2022

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is classified in the Technical Career Band, Level 3 of the Management and Professional Staff Career Framework.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website.

COVIDSafe Campus Strategy

The University has implemented a new Vaccination Directive that requires all faculty and staff to be fully vaccinated against COVID-19 by January 1, 2022. You will be required to upload proof of vaccination prior to commencing your duties. Please review the COVIDSafe Campus website for further information and access to additional resources.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.