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Program Coordinator, Indigenous Student Engineering Pathways Program, Schulich School of Engineering

Job ID: 24823

Updated: January 18, 2022

Location: Main Campus

We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta. The City of Calgary is also home to Métis Nation of Alberta, Region III.

Position Overview

The Indigenous Student Engineering Pathways Program in the Schulich School of Engineering is currently seeking a Full-time Limited Term Program Coordinator for approximately 24 months.

This role reports to the Manager, Community and Social Impact, Schulich School of Engineering (SSE). This role requires occasional variances in start and end time, and may be expected to attend events or provide service outside normal working hours. This position will operate from the University of Calgary campus. This position is responsible for the coordination of the Indigenous Student Engineering Pathways Program including program promotion, program development, community outreach, student support, program orientation, and referral for additional student support services, both on and off campus. The Specialist will act as liaison between the SSE Indigenous initiatives and Institutional Indigenous initiatives as well as with regional Indigenous communities to further transformation and commitment to truth and reconciliation.  Some travel to regional Indigenous communities may be required. The nature of work requires management of multiple simultaneous deadlines and the handling of complex and culturally rich matters. There is a high volume of work with wide diversity of responsibilities and complexity. 

This role supports the continued indigenization of the University of Calgary. Click here to see more job opportunities with an Indigenous scope.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Provide administrative and project management support to Associate Dean and Teaching Chairs in evolving strategic and work plans around Indigenous inclusion in Engineering
  • Collaborate with appropriate University faculty and staff.
  • Work with the SSE Marketing & Communications team to develop recruitment and marketing materials.
  • Work with the Recruitment and Admissions Office on the recruitment of prospective students to the program as well as the conversion (applicant retention) of Indigenous applicants who may be not be eligible for direct admission to degree programs.
  • Develop evaluation and tracking procedures that collect results-based data over the long term to enable holistic assessment of the effectiveness of the program. Compile, in consultation with the Manager, an annual program report that includes enrolment and retention figures as well as overall program evaluation, based on feedback.
  • Support with the implementation of outreach and recruitment events to promote the program. This includes some travel to regional Indigenous Communities to promote the program.
  • Assist with the management of the program budget by monitoring program-related expenses and annual budget projections, based on course scheduling and student support services.
  • Ensure that program information available to the public is accurate and up to date, including the online calendar, program brochures, and related websites.
  • Maintain up-to-date, confidential files on student intake and advising in compliance to FOIP regulations.
  • Respond in a timely manner to program enquiries.
  • Provide admission advising as required to potential program applicants.
  • Work in consultation with Enrolment Services on the smooth facilitation of program registration activity and enrolment figures.
  • Coordinate with financial advising services for students seeking educational funding (e.g., connecting students with First Nations funders and providing information on services that provide loans, scholarships, and bursaries).
  • Provide ongoing transitional student advising to access cohort to assist them in selecting program courses and transitioning into degree programs.
  • Track and monitor cohort specific student advising, progress, cumulative student data, and attrition.

Qualifications / Requirements:

  • Post-secondary education is an asset, but equivalent work experience will be considered. Experience in program coordination and working with Indigenous people within education systems is essential. All candidates should be prepared to demonstrate the following:
  • Possess positive, well established relationships with Indigenous communities, leaders, and cultural knowledge keepers. 
  • Demonstrated understanding of the cultural knowledge and communication skills required to connect with Indigenous communities including Elders and Traditional Knowledge Keepers. 
  • Extensive knowledge on Indigenous cultures is essential. 
  • Knowledge of current issues and best practices in the Canadian context for Indigenous education and support services for Indigenous students.
  • Familiarity with Engineering education and/or practice in Canada is an asset.
  • Familiarity with adult upgrading and university college entrance programs.
  • Understanding of general admissions procedures to post-secondary programs.
  • Advising skills, preferably in an educational setting and/ or with regional Indigenous people/communities; Ability in exercising solid judgment and accountability in making appropriate advising decisions within the scope of responsibility as demonstrate by experience as a student advisor, counsellor, teacher or community leader, including knowing when to refer complex matters to appropriate advisors or senior administrators.
  • Coordination skills within a multifaceted organization, academic institution and /or program.
  • Excellent written and oral communication skills as demonstrated by professional experience.
  • Refined facilitation and presentation skills to a variety of audiences including community partners, students, academic faculty, and internal stakeholders.
  • Experience with PeopleSoft, Elevate and other institutional software systems is an asset, the aptitude to learn these programs is required. 
  • Ability to act decisively, to exercise a high-degree of initiative and judgment on a wide range of issues.
  • High levels of professionalism and tact, confidentiality, flexibility with scheduling and demands and tenacity as demonstrated by professional experience. 
  • Ability to speak an Indigenous language is an additional asset.

Application Deadline:  January 28, 2022

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Schulich School of Engineering visit Careers in the Schulich School of Engineering.

COVIDSafe Campus Strategy

The University has implemented a new Vaccination Directive that requires all faculty and staff to be fully vaccinated against COVID-19 by January 1, 2022. You will be required to upload proof of vaccination prior to commencing your duties. Please review the COVIDSafe Campus website for further information and access to additional resources.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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