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Event Attendant, Conference & Event Management, Ancillary Services

Job ID: 25775

Updated: May 16, 2022

Location: Main Campus

We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta. The City of Calgary is also home to Métis Nation of Alberta, Region III.

Position Overview

Conference & Event Management within Ancillary Services is currently seeking a Recurring Part-time Event Attendant.

UCalgary Accommodations and Events operates a number of rental facilities that cater to business clients throughout the year. Reporting to the Facilities Coordinator, the applicant will be required to create room set-ups, supervise events, and aid in the daily operations of the department in a professional and courteous manner. Work is done on a pre-function basis and can occur at the different venues at any time of day. Some travel on campus may be required.

Applicant will be required to maintain customer satisfaction through an event noting and communicating any positive or negative outcomes. Facilities under the employee's domain will be set and maintained according to the exacting standards set out by the department and the University.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Assist with arranging rental space in various campus locations to the exact specifications set out by the event planners

  • Act as additional predominantly evening event support

  • Follow set up notes and execute the room set-up maintaining fire code and department guidelines

  • Communicate with supervisors, clients, and other staff to create the most optimum set-up

  • Extensive labor including lifting tables, organizing chairs and arranging staging will be necessary

  • Provide exceptional customer service and engage in any task assigned including cleaning and assistance during events

  • On occasion, employee may be dispatched to a second location within a shift to help out where needed

Qualifications / Requirements:

  • The candidate must exhibit exemplary language skills with the ability to follow verbal and written instruction
  • Candidate must possess above average physical dexterity and be able to lift 50lbs
  • Some ability in operating audio visual and computer equipment is required
  • Pro-Serve would be an asset
  • Must have a valid Class 5 Alberta Operators license with no current suspensions and fewer than six (6) demerits 
  • Must be able to take directions from senior staff members and be pro-active in anticipating and fulfilling client requests 
  • Excellent problem solving abilities 
  • Possess superior reliability and regular availability

Application Deadline:  May 20, 2022

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the General Job Family, Phase 2.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

 

Need help?

View our Application FAQs for answers to common questions regarding the application and selection process.